Video and film production equipment rental in Europe

Frequently asked

What kind of insurance do I need for rented film equipment in Europe?

Most rental houses in Europe require comprehensive 'all-risk' insurance coverage for the full replacement value of the equipment. This typically covers damage, loss, and theft. Many production companies carry an annual policy, but if you don't, some rental companies (e.g., in Germany or the Netherlands) can arrange short-term coverage for an additional fee, often 5-10% of the rental cost. Always provide your Certificate of Insurance (COI) well in advance of pickup.

What's the typical security deposit for high-value film equipment?

Security deposits vary significantly but can be substantial for high-value cinema cameras and lenses. Expect a hold of €5,000-€20,000 for a full ARRI or RED camera package. Lighting and grip packages usually have lower deposits, ranging from €1,000-€5,000. These deposits are typically placed on a credit card and released upon the safe return and inspection of the equipment, which can take several business days. Some established clients with a proven rental history may have less stringent deposit requirements.

Can I rent equipment in one European country and use it in another?

Generally, yes, but always inform your rental house if you plan to transport equipment across borders within Europe. Companies like RVZ in France or Procam Take 2 in the UK often have specific policies and may require additional documentation, such as a Carnet, especially for high-value items or if travelling outside the EU's customs union. Some operators might levy a small cross-border fee or adjust your insurance requirements, so clear communication is key to avoid issues at borders or during equipment inspection.

What are the common payment terms for film equipment rental?

Standard payment terms often require a percentage of the total rental cost upfront, typically 25-50%, with the balance due upon pickup or within 30 days of invoicing. For new clients, 100% upfront payment is common. Major rental houses like VMI Systems in the UK accept bank transfers and major credit cards. Be aware that credit card transactions for large amounts may incur a processing fee, usually 2-3%. Establishing a good relationship with a rental house can lead to more flexible payment terms over time.

Are there student discounts for film equipment rental?

Many rental houses, particularly those close to film schools, offer student discounts to foster new talent. For example, some companies in Poland or the Czech Republic, known for their strong film academy presence, might provide 10-20% off daily rates or waive certain fees upon presentation of a valid student ID and proof of enrollment in a relevant film program. These discounts are generally for entry-level or mid-range equipment and may not apply to high-end cinema packages. Always inquire directly with the rental house about their student policies.