Full event production rental packages in Europe

Frequently asked

What is typically included in a full event production rental package?

A full event production package usually encompasses sound (PA systems, microphones, mixing desks), lighting (stage lights, atmospheric lighting, control desks), video (LED screens, projectors, cameras), and staging (platforms, trussing, rigging). Many providers, like Neumann & Müller, also offer technical support, delivery, and setup as part of the package. Some might include power distribution, special effects, and even decor. Always clarify what is explicitly covered to avoid last-minute surprises, especially for large-scale events in countries like Germany or the UK where comprehensive services are often expected.

How far in advance should I book event production rentals in Europe?

For major events, especially during peak seasons like summer festivals or Christmas, booking 6-12 months in advance is advisable, particularly for popular venues or specialist equipment. Smaller corporate events or conferences might allow for 3-4 months. Companies like PRG or Blackout often have bookings years in advance for major tours or recurring festivals. Leaving it too late, especially for events in densely booked areas like London or Berlin, risks limited availability and higher 'rush' fees, which can add 15-30% to your total cost.

What kind of venues typically require full production rental packages?

Full production packages are essential for venues that lack in-house technical infrastructure or for events demanding specific, high-quality requirements. This includes large conference centres, exhibition halls, outdoor festival sites, and unconventional spaces converted for events. Even some hotels or concert halls might require supplementary equipment for unique performances. For example, a music festival in the Netherlands would almost certainly use a full package, while even a product launch in a blank canvas venue in Paris would benefit from comprehensive technical support.

Are technical staff usually included with event production rentals?

While it varies by provider and package, it's common for full event production rentals to offer the option of including experienced technical staff. This covers sound engineers, lighting designers, video technicians, and stagehands who can operate and troubleshoot the equipment throughout your event. Companies often offer this as an add-on, with hourly rates typically ranging from €50-€100 per technician, depending on their specialisation and experience. Always confirm if staff are local or would require travel and accommodation, especially for events in different countries.

What are the payment terms and cancellation policies for event production rentals?

Payment terms typically involve an upfront deposit, often 25-50% of the total, with the balance due before or immediately after the event. For large projects, milestone payments might be negotiated. Cancellation policies vary widely: cancelling within 30-60 days might incur a fee of 25-50% of the total, while cancellations closer to the event date (e.g., within 7-14 days) could result in losing the full amount. Always review the specific terms from your chosen provider, such as Faber Audiovisuals, as these can be rigid due to the high demand and logistical planning involved.